Policies and Procedures
Yearly Membership Dues Policy
Annual membership fees/dues must be paid within 60 days of the due date. Failure to pay yearly membership dues may result in termination of membership. The Registrar will notify Members who have not paid their annual dues that their membership has been terminated.
All emails and mailed invoices are sent to the preferred emails and mailing addresses as indicated in the Member’s profile. Letters returned undeliverable will be sent to the alternative Member mailing address on file if there is one recorded.
Below is the general timeline for the membership renewal process:
|Mid-January||Annual dues issued and notice sent to all Members via email.
Due by March 1st
|April 1st||If paid after April 1st, a $20 late fee will be applied to the amount of the invoice.|
|June 1 (Revocation)||Those with outstanding annual dues will have their membership terminated and status revoked at this time.
A registered letter sent to revoked Chartered and Candidate Members with loss of designation and progress towards achieving the designation.
Members who are unemployed, on parental leave or temporary medical leave during the membership renewal period (January 1st to February 28th) may apply for reduced membership dues for that year.
A Member applying for reduced dues is required to provide documentation to substantiate his or her application (i.e., record of employment obtained by Service Canada, letter from employer confirming parental leave or medical leave). Members who become unemployed after the dues renewal period will not be issued a partial refund.
A Member may only qualify for reduced dues two (2) out of every four (4) years.
A Member paying reduced dues retains his or her right to use the designation and have access to all Member benefits.
A Member must apply for reduced dues prior to March 1st and submit payment prior to March 31st of each calendar year to qualify for reduced dues. If a Member has his or her membership terminated for non-payment of dues, the Member is no longer eligible for reduced dues and must apply for reinstatement under the reinstatement policy.